{"id":499,"date":"2021-06-05T14:14:48","date_gmt":"2021-06-05T14:14:48","guid":{"rendered":"https:\/\/www.forwardai.com\/blog\/?p=499"},"modified":"2022-10-06T10:10:23","modified_gmt":"2022-10-06T10:10:23","slug":"how-to-make-the-most-out-of-every-invoice-you-send","status":"publish","type":"post","link":"https:\/\/www.forwardai.com\/knowledge-center\/blog\/how-to-make-the-most-out-of-every-invoice-you-send\/","title":{"rendered":"How to Make the Most Out of Every Invoice You Send"},"content":{"rendered":"\r\n<p class=\"wp-block-paragraph\"><img loading=\"lazy\" decoding=\"async\" src=\"https:\/\/www.forwardai.com\/knowledge-center\/wp-content\/uploads\/2021\/05\/Making-the-most-of-invoices-1024x683-1.jpg\" alt=\"invoicing-and-cash-flow\" width=\"1024\" height=\"683\" class=\"aligncenter wp-image-500 size-full\" srcset=\"https:\/\/www.forwardai.com\/knowledge-center\/wp-content\/uploads\/2021\/05\/Making-the-most-of-invoices-1024x683-1.jpg 1024w, https:\/\/www.forwardai.com\/knowledge-center\/wp-content\/uploads\/2021\/05\/Making-the-most-of-invoices-1024x683-1-300x200.jpg 300w, https:\/\/www.forwardai.com\/knowledge-center\/wp-content\/uploads\/2021\/05\/Making-the-most-of-invoices-1024x683-1-768x512.jpg 768w\" sizes=\"auto, (max-width: 1024px) 100vw, 1024px\" \/><\/p>\r\n<p>Invoices are something you issue to your customers after conducting business. An invoice is a clear indication of the services you have rendered or a product you\u2019ve supplied along with all the associated costs. Invoices are part of doing business and they keep both parties accountable for their commitments.<\/p>\r\n\r\n\r\n\r\n<p class=\"wp-block-paragraph\">Having a steady stream of money (also known as cash flow) means your business can continue to fund its operations. If your invoices aren\u2019t serving you well, the resulting cash flow gaps can literally spell doom and gloom. By implementing the right invoicing processes, you not only mitigate any\u00a0<a href=\"https:\/\/www.forwardai.com\/knowledge-center\/blog\/forwardai-predict\/cash-flow-basics-key-concepts-and-terms\/\"><strong>cash flow<\/strong><\/a>\u00a0concerns \u2014 but you can also secure greater customer loyalty.<\/p>\r\n\r\n\r\n\r\n<h2 class=\"wp-block-heading\"><strong>Invoice necessities<\/strong><\/h2>\r\n\r\n\r\n\r\n<p class=\"wp-block-paragraph\">Let\u2019s look at what makes up the meat of the\u00a0<a href=\"https:\/\/blog.invoiceberry.com\/2017\/01\/what-is-an-invoice-how-can-i-make-one\/\" target=\"_blank\" rel=\"noreferrer noopener\">invoice<\/a>\u00a0\u2014 the basic necessities that your customer needs to know who sent the invoice and why. This includes:<\/p>\r\n\r\n\r\n\r\n<ul class=\"wp-block-list\">\r\n<li>The name of your business and your logo.<\/li>\r\n<li>Your contact information \u2014 business name, address and contact information.<\/li>\r\n<li>The recipient\u2019s name, address and contact information.<\/li>\r\n<li>The product(s) or service(s) for which the invoice was issued, along with prices.<\/li>\r\n<li>Payment\u00a0<a href=\"https:\/\/www.forwardai.com\/knowledge-center\/blog\/forwardai-predict\/invoice-payment-terms-7-key-concepts-tips\/\">terms<\/a>\u00a0and conditions, payment deadlines and invoice creation date.<\/li>\r\n<\/ul>\r\n\r\n\r\n\r\n<p class=\"wp-block-paragraph\">Now that the necessities have been covered, we\u2019re not stopping there \u2014 that was the vanilla invoice. We\u2019re here to elevate your invoicing and have every invoice you send generate a whole lot of additional benefit with minimal effort.<\/p>\r\n\r\n\r\n\r\n\r\n\r\n<h2 class=\"wp-block-heading\"><strong>3 Ways to tap into the marketing potential of your invoices<\/strong><\/h2>\r\n\r\n\r\n\r\n<p class=\"wp-block-paragraph\">Many businesses, regardless of their size, underestimate the power that invoices possess. They\u2019re often seen merely as receipts \u2014 yet they have powerful marketing potential that often goes unnoticed. Let\u2019s face it, the people you do business with will encounter invoices that are produced and delivered by\u00a0<em>you<\/em>. Leverage these nifty little sheets to secure consumer fidelity and even help attract new faces.<\/p>\r\n\r\n\r\n\r\n<p class=\"wp-block-paragraph\">Take some time to revisit your invoices \u2014 assess the layout, format, and overall look of invoices being sent out to your customers.<\/p>\r\n\r\n\r\n\r\n<h3 class=\"wp-block-heading\"><strong>1. Add incentives \u00a0<\/strong><\/h3>\r\n\r\n\r\n\r\n<p class=\"wp-block-paragraph\">Don\u2019t be basic with your invoice creation process\u00a0<em>and\u00a0<\/em>don\u2019t be afraid to drop a few irresistible incentives on the sheet. What do I mean by incentives? Well, what would encourage you to do business again? Discount codes sound pretty enticing to me. What about referral codes to share with friends? Heck yes! Include them too, now your client has a reason to mention you to their friends and family \u2014 aside from your splendid quality and customer service of course. Having discount codes and referral options accompany an invoice is a surefire way to get customers coming back to you with friends in tow.<\/p>\r\n\r\n\r\n\r\n<h3 class=\"wp-block-heading\"><strong>2. Promote new products<\/strong><\/h3>\r\n\r\n\r\n\r\n<p class=\"wp-block-paragraph\">Now let\u2019s assume you\u2019re developing a new product. Guess what? You can promote it through your invoice too. The beautiful thing about an invoice is that people value them and inspect them carefully. All eyes are glued to this document, so why not take advantage of all the attention it manages to garner? Include a message or a notification within your invoice informing people of a new product launch or a sneak-peek into future product development. Get your customer excited about the future and any new offering you will have in store for them. This too can go hand-in-hand with the aforementioned promotional codes that may be included in the invoice.<\/p>\r\n\r\n\r\n\r\n<h3 class=\"wp-block-heading\"><strong>3. Encourage feedback<\/strong><\/h3>\r\n\r\n\r\n\r\n<p class=\"wp-block-paragraph\">Use your invoice as a means to encourage customers to give you feedback. This is a great way to further improve your business model and product for any future purchases, thus elevating the perception of your brand and developing social proof.<\/p>\r\n\r\n\r\n\r\n<p class=\"wp-block-paragraph\">Keep in mind that customers are the reason for your existence, if it weren\u2019t for them, you wouldn\u2019t be here. Continue to improve the customer experience through a scrupulous feedback gathering process, which can be enhanced through the use of invoices. Include a contact number, or a website URL in your invoice that customers can use to share their feedback.<\/p>\r\n\r\n\r\n\r\n<h2 class=\"wp-block-heading\"><strong>Invoicing and cash flow<\/strong><\/h2>\r\n\r\n\r\n\r\n<p class=\"wp-block-paragraph\">Being able to effectively forecast your future financial situation is critical for any business. This information guides marketing or product development budgets, how you will proceed with expansion and let\u2019s not forget your investors who may be looking to assess your future prospects.<\/p>\r\n\r\n\r\n\r\n<p class=\"wp-block-paragraph\">By staying vigilant and organized throughout your invoicing process, you\u2019ll have better information from which to build your cash flow forecasts. For instance, if you\u2019ve set the right terms and your collections are working effectively, you\u2019ll have a better\u00a0<a href=\"https:\/\/www.forwardai.com\/knowledge-center\/blog\/forwardai-predict\/accounts-receivable-turnover-why-it-matters\/\">turnover ratio<\/a>. On the other hand, if your terms aren\u2019t beneficial to your business, cash flow forecasting will help you pinpoint the issues.<\/p>\r\n\r\n\r\n\r\n<p class=\"wp-block-paragraph\">Also, keep in mind who your business owes. You probably have obligations to reimburse vendors and various suppliers under strict deadlines, don\u2019t overlook this important detail. Revert back to your accounts receivable and take note to see if your future expected cash flow meets or exceeds your own debts.<\/p>\r\n\r\n\r\n\r\n<h2 class=\"wp-block-heading\"><strong>Use outstanding invoices to quickly access cash\u00a0<\/strong><\/h2>\r\n\r\n\r\n\r\n<p class=\"wp-block-paragraph\">Lastly, I want to share something that some businesses \u2014 especially new ones \u2014may not be aware of. What I am talking about here is invoice factoring. There may come a time when your business will need to access a sizeable sum of cash quickly, without actually having the necessary funds in hand. In these instances, your outstanding invoices can be converted into cash quickly through a process known as invoice factoring.<\/p>\r\n\r\n\r\n\r\n<p class=\"wp-block-paragraph\">You don\u2019t have to wait for your clients to muster up their debt before a deadline that could be a month or more down the road. You can sell off a portion of your accounts receivable to a third party (known as a factor) at a discounted rate. Accounts receivable factoring is typically used as a\u00a0<a href=\"https:\/\/www.forwardai.com\/knowledge-center\/blog\/forwardai-predict\/short-term-vs-long-term-business-financing\/\">short-term financing<\/a>\u00a0and may be used in conjunction with other financing tools like loans, credit cards or a line of credit.<\/p>\r\n\r\n\r\n\r\n<p class=\"wp-block-paragraph\">Stay vigilant of all your outstanding invoices. Some clients can be rather unruly and may not follow through with their financial obligation stifling your cash flow. A reliable factor can alleviate some of the financial woes and give you more breathing room while allowing your business to keep moving forward.\u00a0<em>(Plus, the factor often takes care of the collection process.)<\/em><\/p>\r\n\r\n\r\n\r\n<h2 class=\"wp-block-heading\"><strong>Wrapping it up<\/strong><\/h2>\r\n\r\n\r\n\r\n<p class=\"wp-block-paragraph\">Often times invoices are seen as the most basic form for depicting a business transaction and nothing more. The good news is that invoices can become so much more and help garner attention and respect your business actually deserves.<\/p>\r\n\r\n\r\n\r\n<p class=\"wp-block-paragraph\">Your marketing efforts along with business\u2019 fiscal health can be elevated by carefully structuring your invoices and their delivery method. Now that you\u2019re endowed with this knowledge, maybe the next time you create and send an invoice, you\u2019ll fully realize the potential this document holds.<\/p>\r\n\r\n\r\n\r\n<p class=\"wp-block-paragraph\">This guest post was provided by\u00a0<a href=\"https:\/\/www.invoiceberry.com\/\" target=\"_blank\" rel=\"noreferrer noopener\">InvoiceBerry<\/a>,\u00a0smart invoicing for small businesses and freelancers.<\/p>\r\n\r\n\r\n\r\n<p class=\"wp-block-paragraph\">To create cash flow forecasts that help you see patterns in your accounts receivable processes, create a\u00a0free ForwardAI Predict account\u00a0and connect your accounting software.<\/p>\r\n\r\n\r\n\r\n<p class=\"wp-block-paragraph\"><em>The information in this article is not financial advice and does not replace the expertise that comes from working with an accountant, bookkeeper or financial professional.\u00a0<\/em><\/p>\r\n<p>&nbsp;<\/p>\r\n<p><em>Images via Pixels and InvoiceBerry.\u00a0<\/em><\/p>\r\n","protected":false},"excerpt":{"rendered":"<p>Invoices are something you issue to your customers after conducting business. An invoice is a clear indication of the services you have rendered or a product you\u2019ve supplied along with all the associated costs. Invoices are part of doing business and they keep both parties accountable for their commitments. Having [&hellip;]<\/p>\n","protected":false},"author":1,"featured_media":0,"comment_status":"closed","ping_status":"closed","sticky":false,"template":"","format":"standard","meta":{"footnotes":""},"categories":[7],"tags":[],"class_list":["post-499","post","type-post","status-publish","format-standard","hentry","category-blog"],"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v27.5 - https:\/\/yoast.com\/product\/yoast-seo-wordpress\/ -->\n<title>How to Make the Most Out of Every Invoice You Send - ForwardAI<\/title>\n<meta name=\"robots\" content=\"index, follow, max-snippet:-1, max-image-preview:large, max-video-preview:-1\" \/>\n<link rel=\"canonical\" href=\"https:\/\/www.forwardai.com\/knowledge-center\/blog\/how-to-make-the-most-out-of-every-invoice-you-send\/\" \/>\n<meta property=\"og:locale\" content=\"en_US\" \/>\n<meta property=\"og:type\" content=\"article\" \/>\n<meta property=\"og:title\" content=\"How to Make the Most Out of Every Invoice You Send - ForwardAI\" \/>\n<meta property=\"og:description\" content=\"Invoices are something you issue to your customers after conducting business. 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